Think about this…
Instead of planning your DAY, plan your WEEK. You WILL get more done this week if you plan the week’s goals instead of today’s “to-dos”.
Start by listing the handful of things you need to accomplish this week. This is the urgent stuff.
Next, set milestones for specific check-points during the week. For example, “I will have all the data assembled for the XYZ report by Wednesday at 2:00 p.m.” The report is on my list to hand over on Friday. I’ll use the milestone to keep me on track. Be sure to include a time in your milestone.
Planning by day leads to disruption in schedule because things always come up—don’t they? That means items roll over to the next day. This snowball rolls over and over growing all week.
Planning the week gives some wiggle room for interruptions. But avoid the student syndrome. Don’t wait until the last minute to start a task just because you have all week to do a task.
That’s where the milestones help. I start the week with two maps. One tells me where I want to end up, the other, more detailed, tells me where I should be by a given point in time during the week.
Of course, if you don’t follow the plan it will fail. Staying on plan takes self-discipline. That’s the hard part. But you can do it.
Have a great week.
Chris Reich, Author of TeachU’s Business Talk Blog